The meeting is being held in Anaheim, California. All ASHP meeting sessions and exhibits will be held in the Anaheim Convention Campus (Anaheim Convention Center, Anaheim Marriott and Hilton Anaheim). The Anaheim Marriot and the Hilton Anaheim are the headquarter hotels.
The attire at ASHP national meetings is business casual. When packing, keep in mind that the weather in Anaheim in early December is typically warm during the day and chilly at night. The average high is 69 degrees and the average low is 46 degrees. Hotel and Convention Centers are also cool, and thus, ASHP highly recommends that you bring a sweater with you when attending sessions.
If you have any disability for which you may require an auxiliary aid or special service while attending this meeting, please contact the Conferences & Convention Division at ASHP, 301-664-8721 or ccd@ashp.org by November 7, 2014.
For health and safety considerations, children under the age of 16 years will not be admitted to the Exhibits, Educational Programs, Poster Sessions, PPS, or Residency Showcase.
Ample parking is available at Anaheim Convention Center; daily fees apply.
The Anaheim Convention Center, as well as, the headquarter hotels, are non-smoking facilities. Smoking is only allowed on the balconies, terraces, and other exterior areas of the Facility.
A variety of food and beverage options to meet all budgets and tastes will be available in the Exhibit Hall during open hours, the Grand Plaza and all campus hotels.
Please check ASHP Live for a complete listing at each location, and for hours of operation.
For more dining options in Anaheim, click here.
The Full Meeting Program lists all of ASHP's CE programming. You can see the session title, date, time, learning objectives, and category for all education sessions and events. Information on networking sessions, posters, special programs, and events will also be included as the information becomes available.
Handouts are now at your fingertips via the ASHP LIVE app. No more printing onsite and lugging to sessions. Follow along with the speakers right on your mobile device. If you prefer printed handouts, please print at home from your computer at www.ashp.org/ASHPLive before you come to the meeting.**
Paper handouts will not be printable onsite at the ASHP Network Connections computers. Attendees should print at home prior to the meeting or use a local business center (for a fee).
Most educational sessions (excluding workshops) will be recorded and available online approximately 4-6 weeks after the meeting, and are free to all full-time registered attendees. Downloads may also be purchased by non-attendees following the meeting. CE is not available with downloads.
If the CE provider is ASHP, you may record your CE on the ASHP eLearning Portal . For other providers, please follow the directions given out at the symposium. If you have any questions, contact names and phone numbers are provided on the symposia listing.
NEW! Attendees must claim CE credit for the sessions they attended at The Midyear within 60 days of the activity (not 60 days from the end of the meeting).
Monday, December 8, 11:00 am - 3:00 pm
Tuesday, December 9, 11:00 am - 3:00 pm
Wednesday, December 10, 11:00 am - 2:00 pm
Each inline 10' x 10' booth comes with 8' high drape, 3'high side drape, and an identification sign with your company name if ordered by advance deadline. Each exhibitor is also provided with four complimentary booth personnel badges per 10 x 10 booth. Other items such as carpeting, electrical, and other services must be ordered separately from service providers. This information can be found in our exhibitor service kit available through Freeman online beginning in mid-September.
Fifty percent of the booth balance is due with your contract. The balance is due within 30 days of receipt of your invoice. All booth balances must be paid in full prior to installation of your booth onsite. Any booth contracted after September 6, 2013 must be paid in full by the exhibitor at the time of submission of the online contract. Contracts received by October 11, 2013 will be published in the Exhibitor Yellow Pages. Checks must be mailed to the ASHP lockbox address. This address does not accept FedEx deliveries. Please do not mail checks to the ASHP's Wisconsin Avenue street address in Bethesda. Make checks payable to ASHP and mail to: ASHP, P.O. Box 75571, Baltimore, MD 21275-5571.
The housing information can be found in the Registration/Hotel section of our meeting web pages. The Hotel Reservations for Exhibitors section includes all the information you will need to secure rooms for your booth personnel.
The online service kit link will available on the ASHP website in September. Shepard offers online ordering.
Midyear Clinical Meeting registrants typically provide services for acute care patients and work in hospitals with 400 or more beds. Attendees practice most commonly in community (not for profit) hospitals, university hospitals and integrated health systems. The majority of attendees are female (65%). The mean registrant age is 49 with 25 years of practice experience. Total expected attendance is over 20,000 attendees.
Reference the Booth Construction guidelines listed in the Rules and Regulations Governing the Exhibits for this and other important booth information.
Exhibitors with large booths may be able to get an early start installing their exhibit. To do so, contact Dayna Evans at exhibits@ashp.org.
All contractors, other than the official exhibitor contractor, must email the Non-Official Contractor form (included in the service kit) and proof of insurance to the ASHP Exhibits Team at exhibits@ashp.org, by November 7..
The cost for VIP demos is $3,500. If you'd like to invite attendees to your booth pre or post official show hours, contact Michelle Rasnick Tyler at exhibits@ashp.org. You will be resent a list of the date, time and meeting attendees prior to the meeting to coordinate with meeting security. In addition, you will need a company representative outside the exhibit hall to escort attendees to your booth. The official pre and post exhibit show hours are:
Pre-Show Times Post Show Times
Monday, December 8, 8:00 am – 11: 00 am and 3:00 pm – 5:00 pm
Tuesday, December 9, 8:00 am – 11: 00 am and 3:00 pm – 5:00 pm
Wednesday, December 10, 8:00 am – 11: 00 am
All badge requests must be submitted through the online booth portal in early September. This tool allows you to request all of your badges for booth personnel. You will need to login with your password sent on your booth confirmation email. Contact Mirela Almonte at exhibits@ashp.org for assistance.
Exhibitors receive four (4) complimentary exhibit badges per 10' x 10 'booth for exhibitor personnel staffing your booth. These complimentary badges will permit access to the exhibit hall and CE sessions.
Additional exhibit badges may be obtained for a fee of $80.00 for each badge issued which is above the (4) complimentary badges; CE sessions may be attended with these badges but CE is not included with these additional badges. Exhibit personnel who want to register and receive CE, but exceed the complimentary badge allotment, will be required to pay the applicable meeting registration rates. ASHP members will pay the member rate, non-members will pay the nonmember rate, and all early and onsite registration rates will apply.
ASHP uses all available meeting room space at the convention center for educational sessions. If you'd like to reserve private meeting space at the convention center, you can rent an Executive Suites for a flat fee of $7,000 for use Monday-Tuesday, 8am-5pm, and Wednesday, 8am -2pm. Each suite is 264 square feet and will have an 8' high fabric-covered hard wall, wall-to-wall carpet, one conference table, six conference chairs, and a sign with the company name on the door. For additional fee, suites can be customized with additional furnishings, equipment and catering. For more information, contact Dayna Evans at exhibits@ashp.org.
Yes, guests are welcome to attend the Midyear; however, ASHP does not have an official Guest Program package for purchase during the meeting. A registrant may purchase tickets to attend the specially planned events (ex: Wednesday Event and tickets $35 if purchased during the registration process prior to the meeting). Tickets can also be purchased at the meeting in the Registration area.
Registrant's guests may attend the Opening Session on Monday but must have a badge to enter the Anaheim Convention Campus; admittance to the Opening Session without a badge will not be permitted. Guest badges for the session can be purchased for $40 at the Attendee Staffed Registration counters. The badge will also allow access to the Exhibit Hall on Monday only. Please note: All guest must be at least 16 years of age.
The Headquarter Hotels are the Anaheim Marriott and the Hilton Anaheim.
Over the past several years, ASHP has communicated the "opening" date of our meeting registration site well in advance of the meeting. Attendees and exhibitors have started to "mark their calendars" for the opening of the Midyear Clinical Meeting website in July. ASHP reserves the largest number of guest rooms offered to us by each hotel and also reserves rooms in a variety of hotels to meet all budgets and tastes. The Headquarter Hotel is the most popular, and thus, receives the largest number of reservations in the first several days. This results in the room block selling out. However, hotel reservations are constantly in a state of fluctuation. As the meeting approaches, attendees and exhibitors cancel and/or change their dates making rooms available again. ASHP recommends that if you are unable to book a room that you periodically check with the ASHP Housing Company, Orchid Event Solutions regarding availability
The current tax on the hotel rooms is 17% per room, per night and subject to change.
If you book your hotel room through Orchid Event Solutions, ASHP’s official housing company, yes, your hotel rate includes access to the internet in your guest room!
When attendees/exhibitors reserve rooms directly with the hotels or through internet providers, ASHP is exposed to penalties for not fulfilling our room block commitments, we risk our ability to rebook preferred meeting hotels and receive reduced rates, possibly lose qualification for the amount of space needed at the convention center and/or are subject to higher convention center usage fees. This in turn could translate to higher registration fees. In addition, when attendees/exhibitors do not use the official ASHP Housing Company, Orchid Event Solutions, ASHP is unable to help assist in the event a reservation is not located in the hotel's reservation system, protect reservations if the hotel "oversells" its room inventory, and plan properly for the meeting (ex: secure the appropriate number of shuttle buses, communicate to attendees via the door drops, front desk, and in room TV). Help ASHP make this meeting a success! Remember to book early and through Orchid Event Solutions.
The following airports are close to the Anaheim Convention Campus:
Flight status and contact information for individual air carriers can be found on the specific airport pages:
ASHP does not provide shuttle service to/from the airport and the hotels. A variety of shuttle/limousine services are available at the airports listed above.
SUPER SHUTTLE - For a special ASHP discounted rate, visit the Super Shuttle website. When calling make sure to reference code ASHSP to receive the special Midyear discounts.
Shuttle bus service will be provided from all official Midyear hotels to the Anaheim Convention Campus (except for Anaheim Marriott, Best Western Raffles Inn & Suites Clarion Hotel Anaheim Resort, Hilton Anaheim, Hyatt Place at Anaheim Resort, Sheraton Park Hotel at Anaheim Resort, as they are located within walking distance to the Convention Center) Saturday, December 6 through Thursday, December 11.
For a complete list and schedule, click here.
Note: The shuttle schedule is subject to change based on usage. Please check the Midyear News & Views, distributed at the meeting, daily for updates.
Get around Anaheim, the center of Orange County, aboard Anaheim Resort Transportation (ART) service with daily routes from most lodging establishment to the Disneyland Resort® area and more - See more here.
ASHP is providing the option to register for the meeting and make your hotel reservation in one seamless and convenient process! Once you have completed your meeting registration, you will be provided with a personal link that will allow you to directly access the hotel reservation page. Hotel reservations may be made separately and prior to registering for the meeting; however, in order to guarantee the convention rates upon check-out, attendees must register for the meeting.
For registration hours and more view the Meeting Registration page.